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  • Administrative Account Coordinator

    Job Description


    GROOVE U is a two-year music industry career program located in Dublin, Ohio. GROOVE U focuses on a career-centered approach to learning developed by active industry professionals. The full-time program offers small, personalized classes with specialized areas of study in: live sound engineering, audio production, music business, video and interactive.

    GROOVE U is seeking an additional team member to manage office workflow and provide part-time administrative support to the Director, Director of Development, students and parents. This position will also handle all accounting and human resources related tasks including but not limited to: student accounts, quickbooks, payroll, and student and employee paperwork.

    COMMITMENT: 15-20 hours, weekly


    • A minimum of intermediate Quickbooks proficiency is required.
    • Represent the public face; frequently function as the first impression.
    • Answer phones, generate reports, schedule appointments, create agendas and function as gatekeeper for Director and Director of Development.
    • Coordinate facilities maintenance including landscaping, snow removal, waste removal, etc.
    • Coordinate all facility and equipment reservations
    • Monitor all facility and equipment inventory
    • Maintain faculty and staff files including but not limited to: new hire paperwork, faculty contracts, continuing education and inservice documentation. Run monthly payroll.
    • Maintain all student accounts including but not limited to: enrollment paperwork, academic warning and probation notices, tuition invoicing, and receipts.
    • Maintain company monthly accounting in quickbooks. Generate reports for company accountants for annual taxes and third-party audits.
    • File reports for various local, state and federal agencies including but not limited to: Worker’s Comp, Corporate Activities Tax, Annual Sales Tax.
    • Administer and counsel students on the Ohio Means Jobs Revolving Workforce Loan Fund Program. Compile required reports for the Ohio State Treasurer and Value Recovery Group in a timely manner. If necessary, assist in the preparation of a renewal application.
    • Participate in staff meetings and attend campus events.
    • Occasional travel to college fairs and recruiting events.


    • Bachelor’s degree in accounting, business, finance or related field.
    • Prior experience in an administrative, accounting or HR environment preferred.


    • Proficiency in Apple iWork Suite required.
    • Proficiency in Intuit Quickbooks required.
    • Ability to perform statistical analysis and prepare reports.
    • Possess strategic and analytical thinking skills with an ability to solve problems and make decisions.
    • Possess an extreme attention to detail.
    • Ability to prioritize ongoing and new projects.
    • Possess strong oral and written communication skills, presentation, interpersonal and, organizational skills.
    • Possess excellent customer service skills and have experience working with a socioeconomically diverse population.
    • Proficiency in Squarespace preferred.

    Compensation is commensurate with experience.

    Interested candidates should complete the Employment Application located at www.grooveu.edu/work/ and send a resume and cover letter in PDF format.

    Contact Information

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